Event planners, also known as function consultants or organizers, are professionals in charge of planning special events, synchronizing and supervising all the details. Most people usually hire professional planners for large functions that require a lot of coordination like weddings, corporate events and major parties. While hiring such a planner can be extra expense, a good coordinator will help you plan a perfect party according to your budget. However, before you settle on any planner, there are several things you need to consider. Prior to contracting any event planners Calgary people will need to be guided by the following tips.
If it is your first time to hire such an expert, it would be advisable that you start by seeking referrals. Nothing can be equated to word of mouth from a trusted friend. If your friend can recommend to you a particular planner, chances are that he/she is a good one. Apart from the personal referrals, you can also run an online search for planners working in your region. In this era of digital migration, most service providers are trying to have online presence. It should therefore be easy to find a good planner on the internet.
Once you have a list of potential coordinators, the next step is to thin it so that you are only left with the best. This you can do by considering things like experience. It is obvious that the coordinator who is experienced will offer you high quality services than his/her novice counterparts. As such, you should give priority to coordinators with most experience in your list.
Unless you are very rich, you will also want to compare quotes from several coordinators. The best way to compare such quotes is to request for detailed quotations for your proposed occasion from a number of coordinators. By reaching out to several companies and comparing their rates, you will be able to find a firm whose rates fit your budget. Another approach would be to let a prospective coordinator know your budget and see if he/she can work with it.
It is also crucial that you be compatible with your prospective planner. Remember that you will have to consult with your planner a lot in the run in to your event. This will only be possible if the two of you can get along well. You should not choose a planner who you are not comfortable calling.
A good planner should also be flexible. You should look for someone who will not find it difficult to adjust should your budget change. He must also be able to take note of the small details.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
Once you find the best planner, you also need to give him the support he needs. You need to give him the freedom to make the necessary changes. This is the only way you will be able to get the best out of your planner.
If it is your first time to hire such an expert, it would be advisable that you start by seeking referrals. Nothing can be equated to word of mouth from a trusted friend. If your friend can recommend to you a particular planner, chances are that he/she is a good one. Apart from the personal referrals, you can also run an online search for planners working in your region. In this era of digital migration, most service providers are trying to have online presence. It should therefore be easy to find a good planner on the internet.
Once you have a list of potential coordinators, the next step is to thin it so that you are only left with the best. This you can do by considering things like experience. It is obvious that the coordinator who is experienced will offer you high quality services than his/her novice counterparts. As such, you should give priority to coordinators with most experience in your list.
Unless you are very rich, you will also want to compare quotes from several coordinators. The best way to compare such quotes is to request for detailed quotations for your proposed occasion from a number of coordinators. By reaching out to several companies and comparing their rates, you will be able to find a firm whose rates fit your budget. Another approach would be to let a prospective coordinator know your budget and see if he/she can work with it.
It is also crucial that you be compatible with your prospective planner. Remember that you will have to consult with your planner a lot in the run in to your event. This will only be possible if the two of you can get along well. You should not choose a planner who you are not comfortable calling.
A good planner should also be flexible. You should look for someone who will not find it difficult to adjust should your budget change. He must also be able to take note of the small details.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
Once you find the best planner, you also need to give him the support he needs. You need to give him the freedom to make the necessary changes. This is the only way you will be able to get the best out of your planner.
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